Administrative Assistant – Part Time

Title: Administrative Assistant


  • Zelienople, PA


The Administrative Assistant performs a variety of administrative duties within the office. The Administrative Assistant must demonstrate considerable initiative and discretion in handling administrative details and the various support duties. Some work may also entail expanded duties in general support of the Engineering practice across the Company. The Administrative Assistant’s work is periodically reviewed for the achievement of desired results and adherence to established policies and procedures.

Essential Functions

The essential functions of the Administrative Assistant are as follows:

  • Answers phones and routes calls to the appropriate party and greets all visitors.
  • Performs a variety of general administrative support tasks; types reports and correspondence; maintains project files; reviews documents for accuracy and completeness.
  • Gathers materials as requested for reports, forms, and other documents at the request of a Project Manager, frequently checking work to ensure complete and accurate information.
  • Types documents as directed using Word Processing software; verifies accuracy of documents with Office Managers or Project Managers.
  • Processes incoming mail; assembles related material for use in answering mail; may answer routine inquiries requiring minor interpretations of policies, regulations and programs.
  • Maintains appointment and travel schedules and arrangements; provides detailed responses to information requests about projects and activities.
  • Coordinates office lunches, meetings, and other events as requested.
  • Performs related work in general support of the company as necessary.

Minimum Requirements

  • High School diploma or GED equivalent.
  • Thorough knowledge of business English, spelling and vocabulary.
  • Thorough knowledge of modern equipment, practices and procedures.
  • Ability to work independently after receiving brief explanation.

Allen & Shariff is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law.

Allen & Shariff is a Design-Build-Manage company that provides Engineering, Construction, and Project Management services to clients worldwide. Allen & Shariff services include MEP DesignCommissioning , General ContractingProject Management , and Green & Energy Consulting . The skills of our people, our proven sub-consultants, and our commitment to quality service and client satisfaction make the Allen & Shariff team a valued and trusted partner.

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